Time tracking for agencies

There are several reasons why agencies need their own time tracking:

• Billing: Agencies usually charge for their services on an hourly basis. Accurate time tracking is therefore essential to correctly bill for services rendered and to ensure that customers only pay for time actually worked.
• Project Management: Accurate time tracking allows agencies to track the progress of a project and ensure it is completed within the timeframe. The data can also help you evenly distribute the workload of your employees and identify bottlenecks.
• Resource management: With accurate time tracking for agencies, resources can be better planned and optimized. For example, if you find that a particular project is taking too much time, you can take steps to streamline workflow or allocate additional resources.
• Employee motivation: Transparent time tracking can also help to increase the motivation of your employees. When employees see that their work hours and performance are accurately tracked, they are better able to focus on their work and successes.

QuoJob time tracking for agencies offers a variety of benefits, including:

• Accuracy: QuoJob allows employees to accurately record and track their work time, resulting in accurate billing and project budgets.
• Flexibility: The software is very flexible and can be adapted to the individual needs of your agency. For example, different rates can be set for different customers or projects.
• Automation: Our agency time tracking software can automate a variety of tasks, including invoicing and reporting, saving time and effort.
• Einfache Bedienung:Die Benutzeroberfläche von QuoJob ist intuitiv und benutzerfreundlich gestaltet, was eine schnelle Einarbeitung der Mitarbeiter ermöglicht.
• Mobilität:Mit der mobilen App von QuoJob können Mitarbeiter ihre Arbeitszeit auch unterwegs erfassen, was besonders praktisch ist, wenn sie bei Kunden vor Ort arbeiten.
• Integration:QuoJob ist eine All-in-One Lösung, die dir neben der Zeiterfassung auch alle weiteren Funktionen wie CRM, Projektmanagement, Buchhaltung und vieles mehr bietet, um die Prozesse in deiner Agentur smart zu verknüpfen und zu optimieren. All functions are modular and are optionally available when you need them.

Overall, QuoJob Time Tracking for Agencies provides an effective and flexible solution for agencies that want to accurately track and manage their working hours and projects.

Setting up QuoJob time tracking for agencies is relatively simple and straightforward. There are several ways to install QuoJob, depending on your agency's unique needs. The simplest option is to use the cloud-based version of QuoJob, which is accessible via the Internet and does not require installation on a local server. The agency only needs to create an account and log in to use the software.

Alternatively, QuoJob can be installed on a local server if the agency wants more control over its data. We'll set up QuoJob for you and work with you on your individual configuration and customization options to ensure QuoJob perfectly maps your unique needs so you can get up and running quickly and easily. In addition, we offer you and your team training and workshops on all areas of your agency remotely or on-site.

QuoJob time tracking for agencies is very user-friendly and easy to use, both for employees and managers. The software has an intuitive user interface that is easy to learn. QuoJob's time tracking feature is designed to be very simple, allowing employees to record their working hours quickly and easily. Employees can enter their working hours manually or use the integrated stopwatch function to record time automatically.

In addition, QuoJob offers a mobile app that employees can use to record their working hours on the road and at customer sites. The mobile app is also very user-friendly and offers the same features as the desktop version of QuoJob.

The software also offers a variety of configuration and customization options, allowing agencies to tailor the time tracking function to their specific needs. For example, different rates can be set for different customers or projects to simplify billing and costing.

Yes, QuoJob can be operated from mobile devices. QuoJob offers a mobile app for iOS and Android devices that allows users to access all of the software's features on the go. The mobile app allows users to record their work time, update project data, manage client and contact information, and access other QuoJob features.

Yes, QuoJob time tracking for agencies supports different working time models and offers flexible configuration of working hours to meet the needs of your business.

The software allows setting up different working time models such as full-time, part-time, flexible working time and shift work. Agencies can also define and manage vacations and vacation time to ensure employees are paid correctly according to their work schedules and work agreements.

QuoJob also provides various functions for managing overtime and vacation days, including calculating overtime pay and managing vacation quotas. Agency time tracking software can also automatically compensate for overtime and manage leave requests and approvals.

The flexible working time models and working time management features in QuoJob Time Tracking for Agencies make it possible to accurately manage working time arrangements and ensure that employees are paid correctly according to their contracts.

Employees can record their work hours both manually and automatically, depending on the agency's needs and employee preferences.

QuoJob time tracking for agencies offers various options for recording working time. Employees can enter their working hours manually or use the integrated stopwatch function to record time automatically. The stopwatch function can be started and stopped when the employee starts or stops working.

In addition, employees can also record their working hours via the QuoJob mobile app, which also supports manual entry or use of the stopwatch function.

Automatic recording of working hours is also possible by the software recognizing certain activities on the employee's computer and automatically recording them as working time. This is an optional feature that you can optionally use and configure for specific employees or projects as needed.

Yes, QuoJob can generate reports that allow detailed analysis of working hours. The software offers a variety of reporting options to help agencies monitor and analyze employee work schedules.

Our time tracking for agencies offers a wide range of standard reports such as hourly logs, project hours, employee hours and cost analysis reports. These reports can be filtered and sorted by various criteria such as customers, projects, employees, workspaces and other parameters to provide a detailed analysis of working hours.

In addition, QuoJob also offers the possibility to save report templates. So once you've put together the setting that's right for you from our variety of report options, you can simply save this as a template and mark it as a favorite. Thus, the evaluation and analysis of your time recording for agencies is quick and clear!

Reports can be exported in various formats, such as PDF, Excel and CSV, for easy integration with other tools and systems.

The security and protection of employee data is of the utmost importance to QuoJob. Our agency time tracking software has several security features and protocols to ensure that employee data is protected.

Initially, QuoJob is operated as a cloud service by a professional hosting provider that has state-of-the-art security technologies and protocols. The hosting infrastructure is redundant and has multiple firewalls and security monitoring systems to protect the data against unauthorized access and threats.

In addition, our time tracking for agencies offers a variety of functions to control access to employee data. Access rights can be configured for different user groups and individual users to ensure that only authorized persons can access the data.

QuoJob also provides automatic backup and restore functionality to ensure that employee data is available and protected at all times. Data is backed up regularly and stored in a secure environment for quick disaster recovery.

Overall, the security of employee data is a major concern for QuoJob, and our agency time tracking software provides a robust and secure infrastructure to ensure that data is protected and complies with applicable data protection regulations.

Yes, QuoJob time tracking for agencies can be integrated with other systems, including payroll systems and HR management systems. The software has various integration options and APIs that allow seamless integration with other tools and systems.

For example, our agency time tracking software offers integration with accounting and billing systems such as DATEV, Sage, Lexware and others. The integration enables invoices and statements to be created and exported automatically to simplify the billing process.

In addition, QuoJob also offers integration with HR management systems such as SAP and other HR tools. The integration makes it possible to automatically synchronize employee data and export working time data for payroll.

QuoJob also has an API interface that allows your agency to seamlessly integrate and flow data with other tools and systems.

Overall, our time tracking for agencies offers comprehensive integration options to facilitate collaboration and data exchange with other systems and optimize workflows.

The cost of QuoJob time tracking for agencies depends on several factors, such as the number of users, the features selected and the type of licensing. QuoJob offers different licensing models to meet the needs of different agencies, each at a fair price.

The cloud-based version of our time tracking software is licensed on a monthly or annual subscription basis. The cost of the subscription varies depending on the number of users and the features selected. QuoJob offers several subscription plans suitable for small and large agencies. Alternatively, QuoJob time tracking for agencies can also be installed and licensed on a local server. The cost of local installation also depends on the number of users, the number of licenses and the selected features. Licensing is typically based on a one-time payment that covers the software license and maintenance for a specified period of time. The exact costs for local installation depend on the individual requirements of the agency and must be requested from QuoJob or an authorized partner. You can find a calculation example under fair pricing. For an individual offer contact us without obligation.