QuoJob. The Agency Software.

Digital invoice processing

Goodbye, paperwork and paper economy! 👋

Thanks to QuoJob’s digital invoice processing, you can digitally capture and process incoming invoices—including all other relevant information. Your new A/P invoice workflows will become much more efficient, allowing you and your team to leverage your valuable time and resources.

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4500+ users from agencies trust QuoJob

GDPR-compliant

OCR-Invoice recognition

Agile project management

Agencies that trust QuoJob

Digitize incoming invoices & establish time-saving workflows

More time for real business with digital invoice receipt!

The process of processing invoices can be time-consuming and error-prone – especially if it is still done manually. With digital invoice processing, you can optimize your processes to save time and money.

Efficiency

Fast digital invoice processing saves you time and money

Reduce sources of error

Thanks to mandatory fields, necessary entries are not forgotten during invoice receipt workflow and errors are avoided
Automatic checking of differences during input

Invoice approval centrally from QuoJob

The digital invoice receipt can be checked centrally from QuoJob and released by the responsible team

Online banking interface

With digital invoice receipt, you can handle open invoices with just a few clicks.

Overview of open incoming invoices

Thanks to clear digital invoice receipt you will never again lose track of your payment terms and open invoices

Everything only in one place

Facilitated search for specific invoices through smart filter function
Easy control and monitoring of the entire billing process

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Digital invoice processing – how it works:

Recording of all important supplier and incoming invoice information
Entry of individual invoice items and the associated expense accounts
Easy and fast upload of digital incoming invoices via drag & drop
Information and positions from invoices are automatically transferred

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What our partners say about QuoJob ❤️

Quelle: omt.de First of all: we don't want to do without it anymore. A closer look: Quojob takes a little getting used to, and it needs to be adapted and tailored. Adjustments are limited to the flexible option of mapping workflows and processes ourselves. The number of functions and options is more extensive than expected. The team behind Quojob is friendly, helpful and committed. In the meantime, we have been able to optimize many recurring processes and enable a very smooth workflow. All of this is extremely relevant to the agency. Overall, Quojob has enabled us to save a considerable amount of time and resources. As a team, Quojob allows us to focus on the essentials and we can only give it full marks.

Torben T. Accounting polta.co Kreativagentur GmbH

Quelle: omr.de Quojob as a complete solution. Project management, transparency in the individual jobs, master data management for customers and suppliers, accounting for incoming invoices / outgoing invoices, controlling, My Time and My Day as time recording modules. Constant updates and innovations in close cooperation with and for the customer. I use QuoJob in all modules. Transparent evaluations for our customers. All data at a glance. Tailored to our requirements.

Petra Accounting & Controlling Typodrom / Tylers Agency

Source: Google Reviews Comprehensive agency software that also maps complex workflows and requirements and has replaced many stand-alone solutions for us, as it simply offers all the required functions, reporting, etc. in one. This saves us a lot of manual effort and licensing costs. Top - we are very satisfied!

Astrid S. Management Webcellent GmbH

Source: Google Reviews QuoJob is a comprehensive agency solution that “leaves no eye dry”: In addition to obvious features such as accounting, contact management, time recording, job organization and appointment management, we also like to use the sophisticated CRM and project management functions. The complete HR management with working time and vacation administration also runs via Quo. The fact that all agency processes can be mapped in Quo and all information levels are linked to each other means that we always have a representative picture of our entire business operations in real time. This makes us capable of acting at all times. We are real “Quo fans”. 😀

Jens P. LOOKone

Quelle: omr.com From quotation preparation to invoicing, everything from one tool. The software also adapts to changes, such as the XRechnung obligation. All in all, I am very satisfied, the quotes and invoices can be customized according to my wishes, as far as e-invoicing allows. I can record hours, write invoices and quotes, manage contacts and their contact details, keep track of correspondence with customers and manage documents. I like the uncomplicated booking of hours and the customized CI and layout of the quotes/invoices. The app allows you to book hours quickly and call up contacts on the go.

Tobias Webdesign Rebs

Quelle: omt.de QuoJob is an agency software developed specifically for the needs of advertising agencies, design studios and similar creative businesses. It offers a wide range of features aimed at optimizing workflow, improving communication and increasing financial transparency. Key benefits include integrated features for project management, time and resource tracking, invoicing and accounting. This allows agencies to save time and money, increase customer satisfaction and promote team collaboration.

Jochen W. GF WORRINGEN / HÖKE Kommunikation GmbH & Co. KG

Quelle: omt.de An excellent accounting software for agencies. The support is very good and customer friendly. QuoJob is and has been helpful in structuring everything.

Carolin J. Account Managerin Cash Cow Farmers Werbeagentur GmbH

Quelle: omt.de All the threads and processes come together in this centerpiece. There are many options when setting up the system, which you have to deal with in detail to find the settings for your individual workflow. After that, you can be sure that all the data is in good hands and in the right place, so that you can get an up-to-date evaluation at any time.

Janine K. Executive ALEKS UND SHANTU GmbH

Quelle: omt.de The software offers everything you need to successfully manage a team and invoice the work performed. The intuitive user interface, which never becomes confusing even with many projects, helps with this. Time tracking is a real added value that you won't want to do without.

Stefan S. Geschäftsführer PSV NEO GmbH

Quelle: omt.de Comprehensive tool. Great price-performance ratio and perfect support.

Sandra F. Leitung NS-Dokumentationsstelle der Stadt KR

Quelle: omt.de Free job structure for individual internal, project-related planning. Very good project planning module with a very good Gantt detailed planning area. Excellent, especially due to comprehensive detailed planning and task system (linking of subsequent tasks).

Nikolaos T. Produktionsleiter

Quelle: omt.de Everything precisely tailored to agency requirements. Approvals can be granted by department or unit. This means that each employee only works with the tools they need for their day-to-day work. Best concept on the market.

Frederik F. Senior Sales Manager microPLAN

Quelle: omr.com For me, it is an extremely user-friendly system that offers a wide range of options - and on top of that (very important in my opinion): super good support (at all times). Easy to use, even I can get into the financial accounting. Time management is very helpful and offers many possibilities (evaluations, lists). Also perfect for project management. All in all, you can achieve a much more efficient workflow.

Antje Senior Production Manager / Projektmanagement

Source: Google Reviews We love the software. Took a lot of work off our hands and since then we have everything structured in one place. Whenever we have problems, the support is always there to help. Können wir nur empfehlen (:

peoplegrapher GmbH

Source: Google Reviews As a large PR and communications agency, we have been working with Quojob for ten years and we are very satisfied. The software is subject to regular updates in order to stay up to date. In addition, the contact persons are very competent and friendly. We can only recommend.

Dirk B.

Source: Google Reviews With the new QuoJob version, we have received a new interface. Very modern and very easy to use. It's just amazing what the software can do! You always find more features and always have a way to expand it! The customer service is 1A! Every call does not end up in nirvana but is immediately answered by a knowledgeable service employee. The support during the introductory phase and the support afterwards can only be rated with 5 stars. I am looking forward to further cooperation and the other modules we have ordered. Many thanks and thumbs up.

Marvin R.

Source: Google Reviews Our trusted agency software for many years! Anyone looking for a reliable all-in-one solution that optimizes workflow and saves time is in good hands here.

Manuel S.

Source: Google Reviews We have been using Quojob for 15 years. In the last 2 to 3 years in particular, the software has undergone great further development. In addition, the support is professional and responsive, always friendly and helpful. Just like the team of consultants, competent and with super friendly support. In short: we are really satisfied as an advertising and event agency.

Annette P.

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Digital invoice receipt

For which agencies is digital invoice processing suitable?

Error-free workflows

Digital invoice processing is suitable for any type of agency, regardless of size or industry. Agencies often deal with a high volume of invoices and complex billing processes that can make manual invoice processing inefficient and error-prone.

Intelligent handling

By digitizing the invoice process, your agency can save time and money by using QuoJob’s digital invoice processing to automate manual tasks in your agency, creating more efficient workflows. Digital invoice processing makes it easy for you to keep a smart overview of your invoices and respond quickly to requests from customers or suppliers.

Legally compliant work

Digital invoice processing offers one advantage among many for agencies that operate internationally or work with international clients and suppliers: Digital invoice receipt allows you to achieve improved compliance with international invoice standards and tax regulations, giving you an edge over your competitors.

Use QuoJob’s digital invoice processing and optimize dusty processes

Digital invoice processing offers you numerous advantages and increases efficiency and transparency in your invoice receipt workflow through automatic data processing and central storage of all information. Automating the invoicing process saves time and money, minimizes errors and increases transparency in the invoicing process. QuoJob offers you a comprehensive solution for digital invoice processing made in Germany and 100% DSGVO compliant, developed specifically for agencies.

Fast and digital invoice processing
Payment terms and outstanding invoices at a glance
Invoice receipt workflow developed to minimize errors
DATEV-compatible

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Frequently asked questions about digital invoice processing

What is digital invoice processing and why is it important?

Digital invoice processing refers to the process of capturing, processing and storing invoices in digital form. It is important for saving time and costs, minimizing errors and increasing transparency in the invoicing process.

What are the advantages of QuoJob as accounting software

QuoJob is accounting software designed specifically for agencies, providing a comprehensive solution for digital invoice processing. The software enables you to easily capture digital incoming invoices, for example via e-mail or scan, automated workflows, reduced manual efforts, advanced reporting functions and high data security.

How can I process my incoming invoices digitally?

QuoJob offers a comprehensive solution for digital invoice processing. Incoming invoices can be clearly and centrally recorded, processed, released and stored. Our software provides you with an optimal overview of the payment status and payment deadline of each captured digital incoming invoice. Invoices are easily transferred to your online banking account via an interface.

Workflow invoice receipt - what is it and how does it help me?

An invoice receipt workflow is the process that maps the entry, review, approval, and payment of incoming invoices at your agency. A well-designed workflow can help streamline the billing process and increase your agency's efficiency. Digital invoice processing simplifies the workflow for incoming invoices.

How can I ensure that my invoice data is secure when I receive invoices digitally?

Storing invoices in digital form provides greater data security than paper-based invoices for several reasons. Not only is a digital incoming invoice protected from elementary risks, it is not available to everyone. The big advantage for digital incoming invoices: You can apply additional security measures, such as user rights management, to ensure that your data is only viewed by people with authority. In addition, there is password protection when logging into the corresponding user account.

What benefits does digital invoice processing offer my company?

Digital invoice processing offers numerous advantages, such as time and cost savings, reduction of errors, improved transparency, increased data security, and better compliance.

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