QuoJob. The Agency Software.

Agency administration for all agency areas

Thanks to its wide range of smart modules, QuoJob agency management offers you the ideal range of functions and makes it very easy to establish efficient processes.
Plan, implement, and monitor projects in a smart and structured way with QuoJob agency management: from quote and order management to resource planning, time tracking, and billing! All project-related processes are managed transparently and efficiently to achieve optimal results. Improve collaboration or make good decisions quickly and easily based on smart data.

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4500+ users from agencies trust QuoJob

GDPR-compliant

OCR-Invoice recognition

Agile project management

Agencies that trust QuoJob

What does smart agency management offer you?

The agency management software QuoJob enables you to smartly link and control your various business units, processes and resources in order to optimize them and make your business processes as efficient as possible. These include CRM, accounting, project management, time recording, resource planning, controlling and much more. The smart integration and linking of all areas of your agency creates a central information and control system. Thereby you profit so among other things by:

Time saving and growth promotion

Get real-time information on all projects, resources, finances and more at the touch of a button. This allows you to easily and quickly identify potential or automate processes to save time and resources to drive growth through innovation.

Improved collaboration

In order to get the most out of QuoJob agency management, QuoJob offers regular training and education. This way, you can continuously improve yourself and your staff in dealing with agency administration and ensure that you optimize your processes in the most time-saving way possible.

Better basis for decision-making

With a comprehensive view of all projects, resources and finances, you can make informed decisions and target your agency, for example, by seeing who the most profitable clients are and targeting your marketing to appeal to more of those clients.

QuoJob in numbers 💯

250+

Teams trust QuoJob

4500+

Creative work with QuoJob

20+

Years of experience in the market

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The smart functions of our agency management

Project Management

The smart project management software for agencies helps you keep track of all your projects. You can create, plan, monitor and control projects. The project management tool supports you in resource and schedule planning and allows you to view and monitor project progress at any time. With QuoJob’s integrated document management, you can store all important project documents in the corresponding projects in a centralized and structured manner. Your team can more easily collaborate, share information, and work together on projects.

Retainer

Are you looking for a smart way to plan with reliable income streams and thus promote the growth of your agency? Then our retainer function could be the ideal solution. With the marketing retainer Feature allows you to combine secure financial planning with long-term customer service. We support you in managing your agency retainers with clear overviews and simple budget control. This not only allows you to make optimal use of your resources and simplify billing, but above all to maintain long-term customer relationships and secure a reliable income stream to advance your agency in a targeted manner. Make your agency business even smarter and more efficient now.

Digital invoice processing

As agency management software, QuoJob supports you in digital invoice processing.by automating and simplifying the entire process of invoice creation, verification, approval, and archiving. You can generate invoices directly from quotes, orders and delivery bills, reducing time and effort. By integrating email capabilities, you can send invoices to your customers directly from the software and monitor payment status. Digital archiving of invoices and related documents facilitates access and tracking of information and ensures compliance with legal retention requirements.

Comprehensive reporting and controlling

The integrated controlling software QuoJob agency management offers comprehensive reporting and controlling functions that help you measure and analyze your agency’s success by providing you with accurate evaluations of your projects’ progress, the efficiency of your resource utilization, and the profitability of your investments. You can create customized reports to pull exactly the information that’s relevant to your decision making, so you can make informed decisions and continuously improve your project management. In summary: Targeted and data-based control of your agency thanks to QuoJob!

What our partners say about QuoJob ❤️

Quelle: omt.de First of all: we don't want to do without it anymore. A closer look: Quojob takes a little getting used to, and it needs to be adapted and tailored. Adjustments are limited to the flexible option of mapping workflows and processes ourselves. The number of functions and options is more extensive than expected. The team behind Quojob is friendly, helpful and committed. In the meantime, we have been able to optimize many recurring processes and enable a very smooth workflow. All of this is extremely relevant to the agency. Overall, Quojob has enabled us to save a considerable amount of time and resources. As a team, Quojob allows us to focus on the essentials and we can only give it full marks.

Torben T. Accounting polta.co Kreativagentur GmbH

Quelle: omr.de Quojob as a complete solution. Project management, transparency in the individual jobs, master data management for customers and suppliers, accounting for incoming invoices / outgoing invoices, controlling, My Time and My Day as time recording modules. Constant updates and innovations in close cooperation with and for the customer. I use QuoJob in all modules. Transparent evaluations for our customers. All data at a glance. Tailored to our requirements.

Petra Accounting & Controlling Typodrom / Tylers Agency

Source: Google Reviews Comprehensive agency software that also maps complex workflows and requirements and has replaced many stand-alone solutions for us, as it simply offers all the required functions, reporting, etc. in one. This saves us a lot of manual effort and licensing costs. Top - we are very satisfied!

Astrid S. Management Webcellent GmbH

Source: Google Reviews QuoJob is a comprehensive agency solution that “leaves no eye dry”: In addition to obvious features such as accounting, contact management, time recording, job organization and appointment management, we also like to use the sophisticated CRM and project management functions. The complete HR management with working time and vacation administration also runs via Quo. The fact that all agency processes can be mapped in Quo and all information levels are linked to each other means that we always have a representative picture of our entire business operations in real time. This makes us capable of acting at all times. We are real “Quo fans”. 😀

Jens P. LOOKone

Quelle: omr.com From quotation preparation to invoicing, everything from one tool. The software also adapts to changes, such as the XRechnung obligation. All in all, I am very satisfied, the quotes and invoices can be customized according to my wishes, as far as e-invoicing allows. I can record hours, write invoices and quotes, manage contacts and their contact details, keep track of correspondence with customers and manage documents. I like the uncomplicated booking of hours and the customized CI and layout of the quotes/invoices. The app allows you to book hours quickly and call up contacts on the go.

Tobias Webdesign Rebs

Quelle: omt.de QuoJob is an agency software developed specifically for the needs of advertising agencies, design studios and similar creative businesses. It offers a wide range of features aimed at optimizing workflow, improving communication and increasing financial transparency. Key benefits include integrated features for project management, time and resource tracking, invoicing and accounting. This allows agencies to save time and money, increase customer satisfaction and promote team collaboration.

Jochen W. GF WORRINGEN / HÖKE Kommunikation GmbH & Co. KG

Quelle: omt.de An excellent accounting software for agencies. The support is very good and customer friendly. QuoJob is and has been helpful in structuring everything.

Carolin J. Account Managerin Cash Cow Farmers Werbeagentur GmbH

Quelle: omt.de All the threads and processes come together in this centerpiece. There are many options when setting up the system, which you have to deal with in detail to find the settings for your individual workflow. After that, you can be sure that all the data is in good hands and in the right place, so that you can get an up-to-date evaluation at any time.

Janine K. Executive ALEKS UND SHANTU GmbH

Quelle: omt.de The software offers everything you need to successfully manage a team and invoice the work performed. The intuitive user interface, which never becomes confusing even with many projects, helps with this. Time tracking is a real added value that you won't want to do without.

Stefan S. Geschäftsführer PSV NEO GmbH

Quelle: omt.de Comprehensive tool. Great price-performance ratio and perfect support.

Sandra F. Leitung NS-Dokumentationsstelle der Stadt KR

Quelle: omt.de Free job structure for individual internal, project-related planning. Very good project planning module with a very good Gantt detailed planning area. Excellent, especially due to comprehensive detailed planning and task system (linking of subsequent tasks).

Nikolaos T. Produktionsleiter

Quelle: omt.de Everything precisely tailored to agency requirements. Approvals can be granted by department or unit. This means that each employee only works with the tools they need for their day-to-day work. Best concept on the market.

Frederik F. Senior Sales Manager microPLAN

Quelle: omr.com For me, it is an extremely user-friendly system that offers a wide range of options - and on top of that (very important in my opinion): super good support (at all times). Easy to use, even I can get into the financial accounting. Time management is very helpful and offers many possibilities (evaluations, lists). Also perfect for project management. All in all, you can achieve a much more efficient workflow.

Antje Senior Production Manager / Projektmanagement

Source: Google Reviews We love the software. Took a lot of work off our hands and since then we have everything structured in one place. Whenever we have problems, the support is always there to help. Können wir nur empfehlen (:

peoplegrapher GmbH

Source: Google Reviews As a large PR and communications agency, we have been working with Quojob for ten years and we are very satisfied. The software is subject to regular updates in order to stay up to date. In addition, the contact persons are very competent and friendly. We can only recommend.

Dirk B.

Source: Google Reviews With the new QuoJob version, we have received a new interface. Very modern and very easy to use. It's just amazing what the software can do! You always find more features and always have a way to expand it! The customer service is 1A! Every call does not end up in nirvana but is immediately answered by a knowledgeable service employee. The support during the introductory phase and the support afterwards can only be rated with 5 stars. I am looking forward to further cooperation and the other modules we have ordered. Many thanks and thumbs up.

Marvin R.

Source: Google Reviews Our trusted agency software for many years! Anyone looking for a reliable all-in-one solution that optimizes workflow and saves time is in good hands here.

Manuel S.

Source: Google Reviews We have been using Quojob for 15 years. In the last 2 to 3 years in particular, the software has undergone great further development. In addition, the support is professional and responsive, always friendly and helpful. Just like the team of consultants, competent and with super friendly support. In short: we are really satisfied as an advertising and event agency.

Annette P.

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Advantages of our agency management

Industry-specific adaptation

QuoJob agency management is specially tailored to the needs of companies with project-based business, such as advertising agencies and creative companies. The agency management system offers industry-specific functions and customization options that allow you to tailor the solution precisely to your agency.

Trainings and continuing education

Integration

The agency management software integrates seamlessly with your existing processes and connects to your other favorite tools and apps via API interface. If you wish, we can even develop individual solutions for you.

User friendliness

The agency management system offers a clear and intuitive user interface and is easy to use, allowing you and your team to quickly learn how to use the system without extensive training and making it easy to onboard new employees.

Process automation

QuoJob enables centralized data management, eliminating redundant data and inconsistencies. All information is stored in a central location and is accessible to all relevant departments and employees. Agency Management automates many of your routine tasks, such as creating quotes, invoices and reports, managing resources or monitoring projects. Through this automation of processes, efficient resource planning and centralized data management, QuoJob saves you money by reducing the time spent on routine tasks and eliminating errors.

Scalability and adaptability

All-in-One Agency Management is a powerful tool that can cover all areas of your agency. Custom workflows, reports and dashboards allow you to tailor agency management to your exact needs. The modular structure allows you to select exactly those functions that are currently relevant for your agency. You can add or deselect additional modules or users at any time, and thanks to fair pricing, you only pay for what you actually need. And with the good feeling that QuoJob grows with you in a flexible and scalable way and can also map everything in the future when your needs increase.

Fair pricing

With QuoJob, you benefit from fair pricing thanks to the modular software architecture. With QuoJob, you only use and pay for what you really need and can flexibly adjust the booked users and modules to your actual needs at any time. So you can choose exactly the packages you really need – without unnecessary ballast. That’s why we don’t have flat rates, but will make you a fair custom quote based on your exact needs – no matter how big or small your agency is.

Premium Service

At QuoJob, we place great emphasis on customer satisfaction and offer you extensive support from an experienced team of experts. You get fast and competent help with questions and problems around the agency administration. This also includes the careful planning and professional realization of the fast and efficient implementation of your new agency management as well as the personal implementation support and training of you and your team during the introduction of QuoJob in your agency.

Security and compliance

The agency management QuoJob is made in Germany and offers you comprehensive security features to ensure the protection of your company data. It supports compliance with regulatory requirements such as the GDPR and industry-specific standards by providing features such as access controls, logging, and data security. With QuoJob, your data is encrypted as securely as your online banking and well protected thanks to regular backups.

Cloud or on-premise

The modern agency management system is also available as a cloud solution, making it very easy for you and your team to access project data from anywhere, regardless of operating system, on different devices, facilitating collaboration. Depending on your agency’s individual needs and resources, we offer cloud-based solutions as well as on-premise solutions that give you more control over your data and systems.

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Frequently asked questions about agency management

What is agency management?

QuoJob agency management is an integrated software solution designed to support and optimize the diverse business processes in your agency. These processes can include areas such as customer relationship management, financial management, resource planning, and more. Components such as the project management tool in QuoJob, were developed specifically for managing projects in agencies. It includes features such as task scheduling, resource management, progress tracking, and project budgeting and accounting.

How can agency management help my business?

QuoJob agency management helps to significantly increase the efficiency and productivity of your agency. It provides a central platform where all relevant data can be collected and managed, improving decision-making and facilitating team collaboration.

What are the advantages of an agency management cloud?

The agency management cloud allows you to access your agency management anytime and anywhere, provided you have an internet connection. This gives you and your team flexibility and constant access to important information. In addition, agency management solutions can scale more easily and do not require on-site hardware or software maintenance. Cloud solutions offer many advantages, including lower costs as well as easy updates. Data security and privacy are central to us, which is why we store your data securely encrypted on European servers and have strict security protocols in place to protect your data.

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4500+ users from agencies trust QuoJob